AC-Administrative officer at the Centre for Grundtvig Studies

The School of Culture and Society invites applications for a fixed term AC-administrative officer position based at the Centre for Grundtvig Studies, Aarhus University.

The position is full-time. The position begins on 15 April 2026 or as soon as possible thereafter. It is a fixed-term appointment of five years.

The Position

Core Tasks

• Driving coordination of workflows related to digital cultural heritage data (texts, images, metadata)
• Structuring, documenting, and maintaining digital archives and datasets in close collaboration with research staff
• Managing editorial and publication processes, including copyediting and quality assurance of outputs
• Planning and executing workshops, seminars, and research events
• Overseeing project timelines, deliverables, and internal coordination across activities
• Contributing to the preparation of funding applications, reporting, and documentation for external stakeholders
• Coordinating student assistants, including onboarding, task allocation, and follow-up
• Ensuring alignment between data, publications, and project objectives
• Maintaining operational overview and supporting prioritisation across concurrent tasks and projects
• Acting as a point of contact between researchers, partners, and administrative units

Core Competencies

• Applicants must have a master’s degree
• Strong project coordination skills and the ability to drive processes forward independently
• A structured, methodical approach to complex tasks and workflows
• High level of precision and attention to detail
• Excellent written and spoken Danish
• Comfortable working proficiency in English
• Ability to manage multiple deadlines and shifting priorities
• Strong collaborative skills combined with a clear sense of responsibility and ownership
• Ability to translate between academic practices and administrative requirements
• Well-developed organisational overview and execution capacity

Desired Competencies

• Experience with research administration or project coordination in a university or cultural heritage setting
• Familiarity with Digital Humanities workflows, digital archives, or data infrastructures
• Experience with editorial processes and scholarly publishing
• Understanding of cultural heritage materials and/or 19th-century intellectual history
• Basic knowledge of data management practices (e.g. metadata standards, documentation, FAIR principles)
• Experience working in interdisciplinary environments

Profile

You are able to create structure in complex environments and to ensure that tasks move from intention to completion. You are comfortable working close to research processes while maintaining a clear administrative perspective. You take responsibility for coordination, follow-through, and quality—without losing sight of the broader purpose of the work.

About the Environment

The position is anchored at the Centre for Grundtvig Studies and closely connected to the Centre for Digital Textual Heritage (CDHtxt), both part of the School of Culture and Society at Aarhus University. The research environment combines traditional humanities scholarship with computational and data-driven approaches. Work at the centre engages large-scale textual corpora, archival infrastructures, and questions of cultural transmission, interpretation, and reuse.

Members of staff at School for Culture and Society are expected to contribute to a vibrant, enjoyable and friendly work environment. We emphasise the importance of active participation in the daily life of the center.

Applications must be uploaded in English or Danish.

Practical Information

Workplace: Aarhus University, Nobelparken (with occasional activities at other AU locations)

For further details about the position, please contact:
Katrine Baunvig, baunvig@cas.au.dk

For further information about the application procedure, please contact iks-hr-sag@au.dk.